Explore the Agenda
9:00 am Check-In & Networking
Track 1: Strategic Scheduling Leadership
10:00 am Establishing Early Alignment on Mega Schedules to Manage Change, Improve Visibility & Keep Complex Projects Moving
- Mapping how schedules evolve from proposal assumptions to contract baseline and live execution plan
- Aligning estimating, scheduling, trade partners, and stakeholders early to reduce scope, cost, and schedule disconnects
- Improving visibility across large project teams to identify impacts faster and keep workstreams aligned as changes occur
Practical Takeaway: Leave with an early alignment framework for setting up complex schedules more effectively before project changes, stakeholder misalignment, or workstream conflicts create delivery risk
Track 2: Scheduling Fundamentals in Practice
10:00 am Building Confidence as a Scheduler by Strengthening Fundamentals, Field Awareness & Communication Skills
- Growing confidence without over-reliance on software by strengthening core scheduling fundamentals
- Learning how to grow beyond a desk-based reporting role by gaining site exposure, reading drawings and understanding how work is built
- Developing communication, ownership, and meeting leadership skills needed to engage multiple stakeholders
Practical Takeaway: Leave with a personal development roadmap for becoming a more confident, field-aware scheduler who can contribute beyond updates and reporting
12:00 pm Networking Lunch
1:00 pm Running a Mock Pre-Schedule Alignment Meeting to Clarify Roles, Surface Risk & Build High-Performance Project Teams
- Breaking down how PXs, PMs, superintendents, schedulers, trade partners, and leadership each contribute to schedule success, using a problem-solving format to clarify responsibilities and decision points
- Simulating a cross-functional pre-schedule meeting where small groups work through a mock project scenario, identify role-based disconnects, and align around the actions needed to protect the project’s success
- Practicing how to surface early schedule risk, escalate warning signs, and drive shared accountability before issues become delays, claims, or field execution breakdowns
Practical Takeaway: Leave with a repeatable meeting structure for clarifying project team roles, aligning GC, trade partner, scheduler, PM, superintendent, and leadership decisions, and turning early schedule risk into clear action before delays escalate
1:00 pm Understanding the Superintendent’s Language to Build Field Confidence & Earn Respect Early in Your Career
- Practicing how to approach superintendents with the right questions, tone, and context to build trust
- Translating site conversations into stronger schedule logic by understanding how work is actually built and what field teams need from the schedule
- Developing confidence through practical exercises on sitefacing communication
Practical Takeaway: Leave with a simple field conversation framework to help them build trust with superintendents and turn site insight into better schedules
3:00 pm Networking Break
3:30 pm Turning Schedule Reviews into Actionable Deliverables to Improve Team Ownership, Defensibility & Project Performance at Scale
- Defining what scheduling teams should deliver beyond the day-to-day schedule
- Strengthening team ownership by positioning schedulers as technical support
- Scaling scheduling quality through consistent methodologies, internal training, and defensible review processes
Practical Takeaway: Leave with a clearer model for turning schedule reviews into actionable outputs that improve accountability, support defensibility, and help teams manage schedules more consistently at scale
3:30 pm Visualizing Schedule Information to Improve Stakeholder Understanding, Decision Making & Risk Awareness
- Translating complex schedule data into simple, visual reporting formats that help non-scheduling stakeholders understand the bottom line, ask better questions, and make faster decisions
- Connecting reporting outputs to live schedule data through dashboards and streamlined workflows
- Tailoring schedule communication to different stakeholder audiences by balancing clarity, detail, and risk visibility without oversimplifying the realities of project performance
Practical Takeaway: Leave with a practical framework for turning schedule data into clear, audience-ready visual communication that improves stakeholder understanding, supports earlier risk conversations, and helps teams move from reporting information to enabling decisions.