7:30 am Chair’s Opening Remarks

  • Gray Childs Planning, Scheduling & Cost Control, DPR Construction

Enhancing Collaboration With Field Leadership

7:40 am Improving the Training, Support & Development of Project Managers & Superintendents to Improve Consistency & Accuracy of Schedules Across Your Organization

Synopsis

  • Understanding pain points of project managers and superintendents to ensureyou can create a valuable training program  that will set them up for success
  • Developing comprehensive training that covers the fundamentals of scheduling
  • Evaluating the success of different forms of delivery, from one-to-one in-person sessions to online learning portals, to enhance accessibility for different learners

8:20 am Collaborating With Operations to Create More User-Friendly Schedules & Get Buy In to the Use of the Schedule as a Risk Mitigation Tool

Synopsis

  • Understanding the exact information operations needs from the schedule to help revise complex reports
  • Ensuring you avoid information overload and only provide the most necessary data when presenting a schedule to the operations teams
  • Demonstrating the ways to utilize the schedule as a risk mitigation tool to achieve buy in from operations
  • Establishing an on-going feedback loop from field teams on the usability of schedules to ensure continuous improvement of documents and workflows

9:30 am Morning Refreshments

Selecting & Adopting a New Software Program

10:00 am Panel: Evaluating Current Scheduling Software on the Market & Determining the Right Solution for Your Firm

Synopsis

  • Determining the triggers for moving to a new software
  • Collaborating with IT to benchmark different scheduling solutions and identify which features are the most important for your firm
  • Reading between the lines: How can you move past the ‘sales pitch’ and understand the true benefits and challenges of each solution?

10:40 am Case Study: Identifying & Implementing the Right Technology to Enhance Team Efficiency

Synopsis

  • Building a robust piloting process to review and select the right solution for our firm
  • Discussing the difficulties of scaling up a new system and the most effective change management practices to combat these
  • Providing consistent support to scheduling and operations teams to enhance their confidence and ability to use new tools to their advantage

Enhancing Understanding of Schedule Data

10:00 am Audience Discussion: Identifying Causes of Schedule Slippage Through Root Cause Analysis & As Built Critical Path Analysis

Synopsis

  • Working backwards to analyze schedule slippage to determine the potential causes of the problem: Which factors were at play in delaying the finish line?
  • Working with stakeholders to narrow down the true causes of the problem in their most basic form
  • Collecting all relevant characteristics, information, and data about responsible factors
  • Establishing a new process for future schedules which will prioritize these problems to prevent them from happening going forward

10:40 am Improving Visualization of Schedule Information to Effectively Distill the Right Information for Your Audience

Synopsis

  • Establishing the consumers of schedule information and what they are using that information for
  • Developing a process to pull the most specific and relevant information from your base schedule for each group
  • Discussing the different formats and visualization tools for presenting relevant information to owners and executives alike

11:50 am Lunch Break

Enhancing Team Decision Making

12:50 pm Building Robust Training Programs for Your Teams to Effectively Upskill & Reduce Software Over-Reliance

Synopsis

  • Assessing common skills gaps among upcoming scheduling leaders to create targeted training programs to address these gaps
  • Helping upcoming talent to understand the value of the schedule and emphasizing how technology can be used to enhance this, but not replace it
  • Exploring the best training formats and online tools which can be utilized to ensure our people can work at their own pace

1:30 pm Coaching Owners & Operations to Front-Load Resourcing to Improve Project Outcomes

Synopsis

  • Benchmarking the benefits of front-loading resourcing and how to communicate these in a compelling way to your teams
  • Reinforcing your business case with data collected from front-loaded projects to improve buy-in from all stakeholders
  • Investing more time and money into your planning process of future schedules to ensure operations teams are given a better chance throughout the project lifecycle

Building More User-Friendly Schedules

12:50 pm Panel: Collaborating With Trade Contractors to Effectively Cost & Resource Load a Schedule to Lean Project Spending

  • Adam Christensen Director of Scheduling, Pinner Construction Company
  • Kai Weser Senior Scheduler, McCarthy Building Companies
  • Matthew Freih Schedule Manager & Project Controls Engineer, AECOM

Synopsis

  • Working with trade contractors to understand the full cost of resources within a project including people, material and equipment
  • Taking the time to incorporate this information into the schedule, making it easy to monitor and maintain across the whole project lifecycle
  • Ensuring this information is fully accessible through the scheduling platform and available for all key stakeholders to track

1:30 pm Improving Effective Document Management to Safeguard Against Litigation

  • Ron Adams Vice President – Risk Management, Baker Roofing Company

Synopsis

  • Establishing a standardized process to document updates to scheduling documentation, giving clear guidelines to teams on what is expected
  • Adopting technology systems to increase effective communication and documentation of changes between project teams and owners
  • Discussing the value of auditing documentation to ensure project teams are capturing the right information to prevent against claims

2:10 pm Afternoon Refreshments

Mitigating Claims, Risk & Litigation

2:40 pm Panel: Enhancing the Communication & Trust Between Contractors, Trade Contractors & Owners to Ensure Everyone Is Equally Accountable to Meeting Schedule Timelines

Synopsis

  • Enhancing trust between all parties and creating a more realistic schedule and avoid potential misalignment
  • Collaborating with trade contractors to decide which actions are the most important within the project cycle and working with them to analyze data effectively to track the success of ongoing projects
  • Exploring tools and solutions which can help make schedules easily accessible for all parties

3:20 pm Chair’s Closing Remarks

  • Gray Childs Planning, Scheduling & Cost Control, DPR Construction

3:30 pm End of Conference