8:00 am Chair’s Opening Remarks

  • Gray Childs Planning, Scheduling & Cost Control , DPR Construction

Collaborative Planning & Scheduling

8:10 am Enhancing Communication & Transparency Throughout the Project Lifecycle to Ensure All Teams Have the Schedule’s Best Interest in Mind


• Bringing all stakeholders, including contactors, designers, owners and trades, together from the outset of a project to better understand schedule expectations
• Giving everybody access to a schedule that is updated in real-time to hold project teams accountable
for their work
• Creating an open and honest environment, whereby all problems are communicated immediately, to
efficiently manage the schedule

8:50 am Involving the Owner From the Outset of Your Project to Shape the Schedule According to Their Expectations of Cost & Time

  • Sadia Janjua LEED AP, PSP, Chief of Project Controls , Port Authority of New York & New Jersey


• Cooperating with owners for their buy-in on the baseline schedule to improve confidence that contingency is built in
• Determining what the owner’s role is in monitoring the project to ensure schedule timelines are managed effectively
• Establishing preconstruction schedule kick off meetings to ensure that the contractor fully understands the owner’s requirements of scheduling
• Reviewing the monthly schedule with time impact analysis and risk analysis to help qualify and quantify the use of claims

9:30 am Speed Networking & Morning Refreshments

10:10 am Building Relationships With Subcontractors Based on Trust to Ensure They Are Held Accountable to Realistic Schedule Timelines

  • Rob Sepanek Director of Scheduling Operations , Adolfson & Peterson


• Establishing trust with all partners to share realistic expectations and the subcontractor’s fear of litigation to ensure the duration of a project timeline is met
• Educating subcontractors on how to best leverage the schedule and analyze it effectively to focus on the most important actions first
• Tracking relationships between suppliers and subcontractors to breakdown all material deliveries and mitigate potential supply chain disruption

10:50 am Case Study: Optimizing Collaborative Planning Sessions With All Project Stakeholders When Building COVID Facilities Under High Pressure


• Mapping out project team goals in the baseline program before diving into the finite details of how best to achieve these goals to improve productivity
• Utilizing online facilitation tools with milestone alignment sessions to ensure clarity for every member of the project team
• Visualizing and communicating the schedule in an easily digestible format to manage obstacles proactively in team meetings
• Embracing virtual meetings to engage schedulers during preconstruction and the proposal stages to ensure high-level productivity

Leveraging Data Analytics & Technology to Streamline Scheduling

11:30 am Audience Discussion: Assessing How Artificial Intelligence Can Work Alongside the Scheduler’s Skillset to Reduce Manual Data Collection & Manpower


• Analyzing whether artificial intelligence is at a level of maturity to be widely adopted as a concrete
solution for schedule automation
• Exploring how AI is currently being leveraged by teams to reduce manual data collection and automate
schedule processes so that time can be focused efficiently on the most important tasks
• Exploring how AI and photogrammetry can be united to update the schedule accurately with progress

12:00 pm Lunch Break

1:00 pm Integrating BIM & Scheduling Tools to Consolidate Schedules & Improve Efficiency


• Understanding how to integrate your scheduling tool with BIM to better visualize the schedule’s sequencing
• Reviewing the schedule with 4D modelling to capture all risk as early as possible for proactive decision-making
• Uncovering the challenges associated with using BIM and addressing lessons learned to ensure time and energy are optimized throughout the process

1:40 pm Harnessing Data Analytics to More Productively Manage Manpower & Resources


• Using the contract baseline to ensure trade partners stay on track, both by duration and by date
• Breaking down the project into a high level of detail to reflect the actual level of work that each project
team must complete
• Tracking suppliers and trades throughout projects to best support them with the appropriate resources
necessary to stay on track with the schedule and document delays as needed to be proactive instead of
• Creating a code to assign subcontractors to specific tasks to see where they are stacked and align all
teams on the buy-in to the schedule

2:20 pm Afternoon Refreshments

Improving Schedule Reporting Among All Stakeholders

2:50 pm Panel: Securing Buy-in From Operations on the Importance of a Schedule to Ensure Scheduling Tools Are Used Effectively by Jobsite Staf

  • Steve Camp Executive Vice President, Hill & Wilkinson
  • Guy Harmon Project Solutions Executive, Messer Construction Co.
  • Mary Nobe Project Controls Specialist, ZAP Engineering & Construction Services, Inc.
  • Rob Sepanek Director of Scheduling Operations , Adolfson & Peterson
  • Bryan Love Director of Scheduling & Quality Control, Cooper Construction Company


• Encompassing the whole scope of a project in the schedule to ensure operations understand its value at all stages
• Educating operations on how to compare their float and variants of a previous schedule to the baseline to forecast if their project is on track
• Implementing a robust reporting method that is valued by jobsite staff so that all contingencies are planned for throughout a project
• Ensuring the correct resources are in place for potential risks to act proactively in times of possible delays

3:30 pm Harnessing Data Visualization Tools to Improve Schedule Reporting for Field Personnel

  • Sherif Agha Senior Director, Planning – Lean Six Sigma Black Belt, Skanska


• Manipulating raw data using dashboards to give operations a basic understanding of the schedule
• Providing operations with all baseline information on start dates, duration, man hours and calendars in a visual format that enables them to focus on tasks in order of priority
• Loading resources against each task in the schedule to ensure there is sufficient manpower

4:10 pm Determining What Information the Owner Truly Wants From a Schedule Report & Providing It in a Digestible Format for Greater Transparency


  • Redefining the contractual agreement to account for flexibility and assess whether the project team can deliver milestones on-time
  • Understanding whether the owner is looking for in-depth details or an overview of schedule milestones to ensure you are exceeding their expectations
  • Developing a report that focuses on key project indicators to outline where specific areas of the schedule require attention from the owner

4:50 pm Chair’s Closing Remarks

  • Gray Childs Planning, Scheduling & Cost Control , DPR Construction

5:00 pm End of Day One